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Terms of Service

Last Updated: January 2025

Please read these terms carefully before using our services
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Welcome to Sqeaky Clean Books

These Terms of Service govern your use of our bookkeeping, accounting, and tax preparation services. By engaging our services, you agree to be bound by these terms.

01

Acceptance of Terms

By accessing or using our services, you acknowledge that you have read, understood, and agree to be bound by these Terms of Service and our Privacy Policy.

Important: If you do not agree to these terms, please do not use our services.

These terms apply to all clients, users, and others who access our services.

02

Services Provided

Sqeaky Clean Books provides professional accounting and bookkeeping services, including but not limited to:

📊 Bookkeeping
💼 Payroll Processing
📈 Financial Reporting
🧾 Tax Preparation
💡 Financial Consulting
🔧 QuickBooks Support

Specific services will be outlined in individual service agreements or proposals.

03

Client Responsibilities

To ensure quality service delivery, clients agree to:

  • Provide accurate and complete financial information in a timely manner
  • Respond to requests for information within reasonable timeframes
  • Maintain organized records and documentation
  • Notify us immediately of any changes to business structure or operations
  • Review and approve all deliverables within specified timeframes
  • Comply with all applicable laws and regulations
Note: Delays in providing information may impact service delivery timelines and quality.
04

Fees & Payment Terms

Payment Structure

Our fees are based on the scope of services provided and may be structured as:

  • Monthly retainer fees
  • Hourly rates for consulting services
  • Project-based flat fees
  • Per-transaction or per-employee fees for specific services

Payment Terms

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Due Date

Invoices are due upon receipt unless otherwise specified

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Late Payments

Late fees of 1.5% per month may apply to overdue balances

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Payment Methods

We accept credit cards, ACH, checks, and electronic payments

05

Confidentiality & Data Security

We take your privacy seriously and maintain strict confidentiality of all client information.

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Secure Storage

All data is encrypted and stored on secure servers

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Limited Access

Only authorized personnel can access client information

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Non-Disclosure

We do not share information without your consent

For more details, please review our Privacy Policy.

06

Limitation of Liability

Professional Services Disclaimer

While we strive for accuracy in all services provided:

  • Our liability is limited to the fees paid for the specific service in question
  • We are not liable for decisions made based on our reports or advice
  • We are not responsible for errors resulting from incomplete or inaccurate information provided by clients
  • We maintain professional liability insurance as an additional safeguard

Clients are encouraged to review all work and ask questions before making financial decisions.

07

Termination of Services

By Client

Clients may terminate services at any time with 30 days written notice. Outstanding balances remain due.

By Sqeaky Clean Books

We reserve the right to terminate services if:

  • Payment terms are not met
  • Client fails to provide necessary information
  • Working relationship becomes untenable
  • Client requests services outside our scope or ethical guidelines
Upon termination, we will provide all client-owned documents and data in a reasonable format.
08

Intellectual Property

Ownership of deliverables and materials:

  • Client Data: All financial data, records, and source documents remain the property of the client
  • Our Work Product: Reports, analyses, and recommendations become client property upon full payment
  • Our Methods: Our proprietary processes, templates, and methodologies remain our intellectual property
  • Third-Party Software: Software licenses (e.g., QuickBooks) are subject to their respective terms
09

Changes to Terms

We reserve the right to modify these Terms of Service at any time. Changes will be effective upon posting to this page with an updated "Last Updated" date.

Continued use of our services after changes constitutes acceptance of the modified terms.

We encourage you to review these terms periodically to stay informed of any updates.

10

Contact Information

If you have questions about these Terms of Service, please contact us:

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Phone

(804) 446-0454
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Location

Richmond, Virginia

Agreement Acknowledgment

By using our services, you acknowledge that you have read and understood these Terms of Service and agree to be bound by them.

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